Operations Administrator

Pertemps Tamworth Commercial
10.23 GBP Hourly
08 Oct 2019
23 Oct 2019
Job Type
Contract Type
Operations Administrator

I am currently recruiting for an operations administrator to provide general administrative support duties to include, dealing with customer/supplier enquiries, data entry and liaison with other sites to resolve queries. This is a temporary position for a minimum of four weeks.

Main Duties and Responsibilities:

1. To receive and administer customer / supplier enquiries

2. To create purchase orders on the system to record the collection or delivery of materials and purchase/deliveries of goods or services

3. To create sales orders on the system to record the sale of goods or services organised at depot level i.e. excluding sales

4. To record the receipt of goods / services via SAP

5. To oversee, administer and reconcile haulier purchase orders and invoices

6. To progress and release open orders for collection/delivery of material on the system

7. To administer variances (material grades, prices, self-weigh terminal, manual tickets, material breakdowns, out of hours transactions etc)

8. To co-ordinate and administer sales loads paperwork / annexes where required

9. To co-ordinate and administer export photos where required

10. To enter and administer any charges on the system

11. To generate and distribute sales / purchase reports for local checking

12. To generate / collate and distribute customer / supplier regular and ad hoc reporting to include the sourcing and distribution of copy tickets as requested

13. To ensure all phone calls are handled in a professional and courteous manner

14. To ensure all local filing is accurately completed

15. To assist with Depot month end reporting

16. To liaise with other depots / commercial teams / finance department / others to share knowledge, resolve queries and ensure the accuracy of input and output

17. To assist in checking of material purchases and the management of the master price file and Navision Contracts

18. Regularly update vendor/customer details in Navision

19. Monitor vendor weights and advise if low weights are received

20. Run daily reports to cross check all information has been entered correctly for intercompany sales/purchase/transfer

21. Ad Hoc duties as required

Personal Specification

• Positive, proactive approach

• Excellent verbal and written communication skills

• Attention to detail

• Willingness to challenge processes and offer new ideas

• Previous customer service, helpdesk, general admin experience beneficial

• Demonstrate good working knowledge of Excel and other Microsoft packages

• Experience with Microsoft Navision and SAP beneficial but not essential

• Knowledge of transport and weighbridge systems an advantage

• Willingness to promote a positive health and safety culture and awareness of Site Rules with visitors and colleagues

If you are interested in this role apply.