Purchasing Administrator

18000.00 - 18000.00 GBP Annual + GBP18000/annum
02 Oct 2019
25 Oct 2019
Job Type
Contract Type
Company Description

Open GI is a leading software development company and a trusted partner to the general insurance industry. Based across the UK and Europe, our support and development services make us a truly diverse organisation that offers a range of IT solutions to insurance brokers, insurers and MGAs.


We are recruiting a Purchasing Administrator based in Worcester. The key purpose of the role is to administer the Purchasing process at Open GI - with emphasis on Purchase Ordering which is centralised within the Finance Dept.

Key responsibilities

* Raise Purchase Orders on behalf of other teams at Open Gi. For example - process requests for our Operational delivery teams, Marketing, Sales etc.

* Obtain quotations and check pricing using our preferred supplier lists, or recommended suppliers depending on the item to be purchased

* Process purchase orders on SAP B1 accounting system

* Ensure any proof of delivery of items is logged appropriately and enter the serial numbers of goods received in our systems for support purposes

* Deal with returns and associated supplier credits

* Match supplier invoices to Purchase orders and Goods Receipts Notes, and input supplier invoices onto SAP B1

* Review and reconcile supplier statements, to include pro-active resolution of discrepancies (e.g. obtaining missing invoices and resolving any mismatch of payments)

* Pro-actively alert Sales/Finance of significant supplier pricing changes on a timely basis

* Assist with purchase of Capital items and ensure quotes are sent to the correct persons for approval. Ensure purchases for Capex are coded correctly at time of purchasing


* GCSE English and Maths (or equivalent) at grade C or above

* Prior office experience would be of beneficial, but not essential, if you have history of using MS office (in particular Excel)

* Ability to work under pressure

* Methodical and organised

* Able to prioritise several tasks

* Good interpersonal skills (written, telephone and face to face)

* Numerate

* Good keyboard skills, together with knowledge of Microsoft Excel, Word and Outlook

Benefits include

* Salary of up to GBP18,000 per annum depending on skills and experience

* Company pension

* Life assurance and critical illness cover

* Perkbox - An exclusive benefits platform offering a wide range of discounts and benefits

* Free parking

* Onsite restaurant (including Starbucks coffee)

* Cycle to work scheme

To apply for this role please complete the Application for Employment below and upload your supporting statement and CV