Oversees Administrator and Office Assistant

Elim Pentecostal Church
18 Sep 2019
28 Sep 2019
Job Type
Contract Type
The Elim Pentecostal Church is a growing Movement of more than 550 Christian congregations in the UK and Ireland. Elim is also a leading UK charity operating within the non-profit sector as a single consolidated charity. Elim's core vision and distinctive characteristics arise from its spiritual heritage as a denomination focussed on Christian mission and ministry.

Elim International Centre Malvern is the base for the Elim's ministry, mission, training, administration and finance departments, serving the denomination's churches and activities.

Elim Missions exist to stand alongside the missionary sending church, to serve them, to fully equip them and communicate with them the missionaries' story.

We desire to impact the world through church planting. We will use our connections from Elim Global to connect the church planting practitioners to areas of need. We encourage people to rise up and become church planting trainers. All the social justice campaigns are in line with what the local church is doing, whether that is feeding the poor or human trafficking. Elim Global is a disciple-making movement with strategies for church planting and leadership development in every nation.


You will support the Missions Administration Team in the daily administration and correspondence with both missionaries in the field, churches, sponsors and students. You will report to the Applications and Overseas Placements Co-Ordinator, to arrange the logistics of overseas teams including:

?? Process application forms.

?? Process references.

?? Process DBS checks.

?? Ensuring all necessary paperwork has been requested and received, including in locum parentis forms and medical letters.

?? Liaising with overseas missionaries and Partners to make arrangements including accommodation, itinerary and costs.

?? Arranging flights, visas, ensuring training is completed and aiding with insurance requirements.

?? Keep applications summary, calendar and Missions Team information up to date.

?? Liaise with Applications and Overseas Placements Co-Ordinator to produce placement options sheet, each year.

?? Maintain and distribute the 'Before You Go' documents.

?? Maintain, develop and review the compliance relating to the Elim Missions Department, including GDPR.

?? Hosting, training and supervising volunteers in the Missions office.

Overseas Team Placements

?? Checking with placement team leader and team members a few days before deployment.

?? Contacting Team Leader during trip.

?? Follow-up and debrief with Team leader, missionary, incl. necessary chase up.

?? Request post-evaluations.

Overseas Team Finance and Compliance

?? Send invoices for DBS checks and flight costs as necessary and keep a record of invoices sent.

?? Chase the incoming DBS and flight finance and generate subsequent receipts.

?? Checking ongoing security plans and risk assessment with missionaries once they are overseas.

Shop with Integrity

?? Selling goods at local and National events.

?? Dealing with stock takes and inventory.

?? Pricing and labelling of stock.

?? Distributing SWI stock to churches and individuals.

?? Website updating

Elim Missions Administration

?? Maintaining & reviewing the content of the Elim Missions website.

?? Liaising with Website Content Manager regarding information to be uploaded.

?? Checking content of incoming missionary newsletters and associated distribution.

?? Chasing the missionary biography updates for website promotions, inc. prayer cards.

?? Scanning missionary archives.

?? Updating archive spreadsheet.

?? Subsequent analysis.

Liaising with Graphic Design & Media for Social Media.