Management Assistant

Pitchill, Evesham
£30,000 per annum
06 Sep 2019
09 Sep 2019
Contract Type
Full Time
Management Assistant

An exciting opportunity has arisen for a successful Management Assistant to join a large and well-known logistics and supply chain company. Our client delivers bespoke, logistical and fulfilment solutions, including customer services support, order processing and consignment management.

Acting as a key point of contact for all company-related secretarial, contractual and administration matters and providing day-to-day comprehensive support to the managing director and senior management group to ensure smooth running of the business.

Responsibilities and Deliverables:
  • Ensuring that all aspects of the senior management group day-to-day activities are managed in a timely and effective manner
  • Reviewing incoming correspondence and highlighting any actions to the Directors
  • Managing the managers diary and emails if required
  • Managing company-related activities within agreed parameters or liaising with the Senior Manager Group on action/response
  • Providing solutions to queries or tasks and, once agreed, ensuring these are actioned accordingly
  • Retaining a working knowledge about customers, the business, and staff to be able to assist and resolve queries effectively
  • Managing company, client and supplier information/records including:

- Quotes, contracts, agreements, templates, implementation documents
- Proof reading company and marketing materials, presentations, etc
- General company communications and updates
- Providing feedback and updates where applicable
  • Managing the Company's email inbox and social media presence including:

- Monitoring communications traffic and actioning as appropriate
- Acknowledgements and responses
- Liaising with and forwarding information to appropriate departments
  • Gathering data and preparing reports and presentations
  • Preparing and reviewing documents to ensure accuracy prior to sending
  • Organising conference calls, meetings, visits, events, travel, hotels, hospitality and supplies as and when required ensuring correctness, timeliness and value
  • Preparing meeting agenda, taking minutes and follow-up action as required
  • Performing administrative tasks and providing general assistance including employee ID badges, filing/archiving, raising POs, sourcing items, confirming arrangements, company credit cards, managing expense claims, and checking invoices for payment
  • Identifying and recommending opportunities for improvement
  • Comply with all company policies and procedures

Experience and skills
  • Proven experience in working in a busy company as an assistant, secretary or similar
  • Good working knowledge of Microsoft - specifically Outlook, Excel, Word and Powerpoint
  • Adaptable with good planning and organising skills
  • Able to prioritise work in a fast-paced environment and successfully multi-tasking when required
  • Able to deal with different people and situations effectively and politely
  • Good negotiating and influencing skills
  • Excellent written and verbal communications
  • Able to use own initiative, to successfully achieve required tasks
  • Be creative and think outside the box
  • Full driving licence

Other Information:
  • Monday - Friday, 40 hours per week
  • Flexibility in working hours required to suit the needs of the business
  • Available to travel to different locations

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