Interim Integrated Management System [IMS] Administrator - Fixed Term

Gowling WLG
18 Jun 2019
26 Jun 2019
Job Type
Contract Type
About Gowling WLG

We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence - we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.

'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do'' Chris Oglethorpe, HR Director.

There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork. We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.

Main purpose of the role:

The Gowling WLG [UK] LLP Integrated Management System (IMS) establishes a framework for 'compliance' and currently delivers Information Security (IS) and Business Continuity (BC) in order for the Firm to meet the requirements of the ISO27001 (IS) and ISO22301 (BC) Standards, which we were awarded in February 2018.

The Interim Integrated Management System [IMS] Administrator supports the Head of Service Delivery in the delivery of the Integrated Management System [IMS] including ISO22301 and ISO27001

The Interim IMS Administrator will work with all support structures to facilitate the local delivery of the IMS programme and ensure that individuals assigned IMS responsibilities perform their required actions as and when required. They will also support the Information Security Officer (ISO) and the Business Continuity Manager in the strategic and operational requirements of facilitating the IMS.

Main Duties and Responsibilities:

Support the Head of Service Delivery in the delivery of the IMS and the associated Business Continuity [BC] and Information Security [IS] standards.
Maintain appropriate IMS system and documentation aligned to the requirements of ISO compliance.
Assist subject matter experts and key stakeholders with documentation.
Assist with testing, training, education and evidence gathering.
Assistance in small projects as part of the IMS schedule
Facilitation and support of the Continuous Improvement Programme
Co-ordination and support of tasks that are included in the IMS schedule
Complete a full handover with IMS Manager (prior to maternity leave in July 2019) and undertake all required training.


Key Skills and Experience:

Preferred knowledge of ISO standards specifically Business Continuity and Information Security, but not essential
Motivated and outcome focused
IT Governance, Risk, and Compliance experience useful
Background in defining IT governance and compliance processes useful
Demonstrate ability to build trust and operate well as a team player and individually
Business analysis and process improvement
Previous experience of assisting with audits
Excellent written and verbal communication skills, with the ability to produce high quality reports
Proven ability to collaborate and build relationships at all levels

Equal Opportunities:

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

Standard hours of work are 9.30 am to 5.30 pm Monday to Friday with 1 hour for lunch (35 hours per week).