Executive Assistant

James Andrew Recruitment Solutions (JAR Solutions)
26 Mar 2019
27 Mar 2019
Job Type
Contract Type

Our Public Sector client, based in Warwickshire, is currently recruiting for an Executive Assistant on a temporary contract for an initial period of two months. The position is due to start immediately on a full time basis and the hourly rate is negotiable based on experience.

The ideal candidate will have a minimum of seven years' experience at a senior PA level and have be comfortable with extensive audio typing and minute taking.

Duties will include (but not limited to):

* Providing high quality administrative secretarial support to the Executive Directors

* Managing the Executive Directors diary, taking responsibility for prioritising commitments and arranging meetings

* Acting the first point of contact for all visitors to the Executive Directors office, prioritising and dealing with queries and calls in a sensitive and professional manner

* Dealing with difficult and challenging situations by telephone and face to face, ensuring appropriate information is sensitively communicated

* Monitoring the Executive Directors mailbox, ensuring that emails are responded to or forwarded as appropriate in a timely manner

* Organising travel and accommodation for the Executive Directors as required, ensuring expenses for the Executive Director and their visitors are processed in a timely manner

* Coordinating workshops and events of a significant nature, liaising with hotels, conference centres and delegates

* Undertaking a minute secretary role for a variety of sub and Board level meetings to include the co-ordination of meetings, preparation of agenda, taking and transcribing minutes where the information may be of a confidential nature

* Distributing meeting papers and following up action points as necessary, producing minutes of a high standard

James Andrews is acting as an employment agency and business in relation to this role.

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