Senior Project Manager/ Project Manager - Events Agency

Recruiter
Royall Appointments
Location
Stratford-upon-Avon
Salary
30000.00 - 40000.00 GBP Annual
Posted
20 Mar 2019
Closes
27 Mar 2019
Sector
Sales
Job Type
Manager
Contract Type
Permanent

JOB DESCRIPTION

Live Events Production Manager

Senior Project Manager

Warwickshire

Salary: Competitive

"When you make a choice, you change the future!"

We're recruiting a Senior Project Manager for a leading events and communications agency. The Senior Project Manager will play a key role in the delivery and customer service of projects and clients, whilst maintaining and increasing the company's profit margin.

This role is to develop close sustainable relationships with both clients and significant partners under the direction of the Projects Director. The Senior Project Manager will identify and pass through any opportunities within live events, conversing at Director level and the clients' wider team to develop event strategies for profitable long term business growth.

The Senior Project Manager will have a proven track record in delivering excellence worldwide. A person who is detailed in their approach, demonstrating value and building long lasting relationships are the key to success.

Key Responsibilities of the Senior Project Manager

  • Assist the Projects Director in the continuous development and improvement of internal project procedures and process in line with company vision for improved efficiency.
  • Day to day contact for all client's projects to include:
    • Creating timeline deadlines
    • Managing the timeline document
    • Placing of all site service orders where applicable.
    • Placing of project related orders where applicable.
    • Completion of all Health and Safety, Risk Assessment and Method Statements are accompanied with all working drawings
    • Ensuring that both the hard copy and soft copy files are kept up to date
  • Negotiate with all suppliers to ensure best price for each project.
  • To make and maintain regular contact with all clients and suppliers to ensure communication is effected through the correct channels by both telephone and/or email documentation.
  • Prepare and distribute project meeting notes with Client, Supplier and Contractor.
  • To request and co-ordinate 3 separate quotations from preferred suppliers list when creating new and existing business quotations.
  • Prepare all quotations to clients both existing and new in accordance with the quotation template.
  • Produce and manage project job costs for every project.
  • Weekly project costing report to be circulated to the Projects Director.
  • Responsible for all worldwide on-site installation support with administrative assistance and support provided by the Administration team and Designers and where events overlap.
  • Produce and distribute on site reports after each installation within 1 week of returning to the office with any actions communication to the Sales or Design team for follow up action.
  • Attend weekly team meetings and report activity.
  • Responsible for coordinating the raising of invoices once signed contract/quotation received from client.
  • Maximum of 3 weeks from the close of the show to authorize and invoice extras to contract.
  • Continued self-development within the role.
  • Attending training programmes in accordance with effective performance of the current role.
  • Regular performance reviews with Projects Director on performance against Sales and company targets.
  • Manage the monthly P&L and ensure all costs are fully accountable and recoverable.
  • Working alongside Management Accountant to ensure positive cash flow and that all debt is controlled below 30 days for new and existing projects.

Key Skills of the Senior Project Manager:

  • Excellent communication both written and verbal.
  • Commercial awareness & Strong financial acumen.
  • Project Management methodology.
  • Strong influencing, selling and negotiation skills.
  • Present with confidence
  • Internal and external customer management.
  • Networking skills.
  • Marketing principles is an advantage.
  • Ability to manage multiple project proposals combined with prospecting - Short, medium and long-term pipeline.
  • Consultative approach.
  • Excellent organizational and planning skills.
  • Positive people skills - ability to develop, manage and maintain strong relationships with colleagues, suppliers and clients alike.
  • Knowledge of all Microsoft products.

Desired Behavioural Attributes of the Project Manager

  • Ability to work on own initiative and be part of a complete team.
  • Exude a sense of fun whilst showing commitment to produce excellent results.
  • Self-motivated and enthusiastic
  • Maintain a client perspective at all times.
  • Communicate in a positive and engaging manner.
  • Show commitment to deliver excellence.
  • Take ownership for ensuring 100% accuracy across all tasks.

This role would suit: Senior Project Manager, Project Manager, Producer, Producer, Event Manager, Product Manager, Project Director, Event Director, Event Manager, Event Project Manager, Senior Event Manager, Senior Account Manager, Account Manager.

This role would suit: Senior Project Manager, Project Manager, Producer, Producer, Event Manager, Product Manager, Project Director, Event Director, Event Manager, Event Project Manager, Senior Event Manager, Senior Account Manager, Account Manager.