Pen Museum Trustees

The Big Give
0.01 GBP Annual
19 Mar 2019
27 Mar 2019
Contract Type
The Board of Trustees is seeking new members to assist the museum to grow and develop. Applicants are required to be actively involved and contribute towards the delivery of the strategic aims of the Museum. In particular, the board are welcoming applicants with project development and educational backgrounds in the charity and heritage sectors.

(Charitable Incorporated Organisation)

The Birmingham Pen Trade Heritage Association CIO is a volunteer run charity, established in 1996 and registered as a charity in 1997. The Pen Museum operated by the charity opened in 2001 and a further gallery and activity space was added in 2002. Thanks to funding from various organisation's including the Heritage Lottery Fund, it has redeveloped the museum in 2016 and employed its first paid member of staff. In January 2018 the charity became a Charitable Incorporated Organisation (CIO)

Its aims are:

To promote and preserve the history and legacy of the steel Pen Trade in Birmingham, for the advancement of the education and benefit of the public.

To maintain a museum that displays the skill and craftsmanship of the Pen Makers and their employees and also houses historic artefacts and ephemera related to the art of writing.

To engage with, interest and inform as wide a cross-section of the community in the West Midlands as possible as to the social significance of the introduction of the steel pen, including the wider national and international impact of the Birmingham Pen Trade. To provide opportunities, to develop an interest in written communication and an appreciation of its place in the modern world.

Role Description

The duties of a Trustee are:

To ensure that the Association complies with its governing document, charity law and any other relevant legislation or regulations.

To ensure that the Association pursues its objects as defined by the governing document.

To ensure the Association uses its resources exclusively in pursuance of its objectives.

To contribute actively to the role of the Charity Trustees

To safeguard the good name and reputation of The Birmingham Pen Trade Heritage Association CIO and behave in a professional manner, keeping all activities confidential.

To ensure the efficient and effective administration of the Birmingham Pen Trade Heritage Association CIO.

To ensure the financial stability of the Association.

To protect and manage the property of the Association and to ensure proper investment of the Association's funds.

To ensure that any fundraising activity carried out by, or on behalf of, the Association is properly undertaken, and that all funds collected are properly accounted for and spent according to the charitable objectives.

A commitment to Nolan's seven principles of Standards in Public Life

Comply with the Association's Volunteer Code of Conduct.

In addition to the above duties, each Trustee should use any specific skills, knowledge or experience to help the charity trustees make sound decisions and in particular, take a pro-active interest in their particular areas of expertise.

The Trustees will support and give strategic direction to the organisation as a whole and the staff/volunteers in turn will ensure that the charity trustees of the Birmingham Pen Trade Heritage Association have the correct information necessary for effective leadership of the organisation.

Remuneration: The role is not accompanied by any financial remuneration but reasonable expenses incurred in the course of duties will be reimbursed.

Person Specification
A Trustee will need to demonstrate:

strong personal commitment to The Pen Museum and its charitable aims high levels of personal credibility and leadership skills, knowledge and experience that would positively benefit the Association
In particular, charity finance management and business development
links to relevant networks e.g. business, professional, governmental time and energy to devote to the Association.

In addition, will have:
commitment to museums, heritage and the wider community of Birmingham a pragmatic approach to decision making with the flexibility to react effectively to changing circumstances excellent communication skills, and to be able to represent the Association effectively in the public arena.

Term of office: 3 years with a possible reappointment of a further 3-year term with a maximum number of 4 terms of office.

Time commitment:

Trustees will endeavour to represent the charity at various advocacy and cultivation events and in meetings with key stakeholders. Supporting the fundraising of the organisation will also be an important task for all Trustees.

Association trustee meetings will be held bi-monthly and will generally be held in the evenings. Other meetings may be required as is the maintenance of a regular dialogue with the Management Committee and with key staff/volunteers. Individual roles and working group membership may involve daytime meeting attendance.
How to Apply

To apply, please submit an expression of interest outlining how you fit the person specification and why you are interested in being considered to be a Trustee of the Birmingham Pen Trade Heritage Association CIO.