HR Systems Administrator

Field Studies Council
From £23,524 to £26,845 per annum
04 Jan 2019
30 Jan 2019
Contract Type
Full Time
This is an exciting time to join a friendly HR team in a new role, as HR System Administrator. You will have the “hands on” skills to lead & assist in the improvements and configuration needs for Resource Link and you will help to improve the simplicity of the applications and workflow/short-cuts for the HR & Payroll Team. You will ensure the data integrity and maintain system security, configuration, workflow and analytics as our business continues to grow.

Overall Job Purpose:

  • You will work with the HR and Digital Team to design and implement new continuous improvements of the HR Information System (HRIS). You will need some experience of Northgate Resource Link functionality and ideally some of their Self Service features. Experience in report building and generation would also be valuable.
  • You will be responsible, with the Information Systems and Security Manager for identifying improvements to be made to the HRIS, developing work instructions and procedures, and creating user and troubleshooting guides. You will be required to carry out the Digital change management process and owning full change life cycle through to training and on-going development needs.
  • In addition, you will be responsible for managing and quality assuring the integrity of HR data on a day to day basis, creating and generating accurate, user friendly HR reports, and providing training for report generation for other HR system users.
  • You’ll have great decision making and prioritisation skills, with excellent spoken and written communication, and the confidence to build strong relationships at all levels.
  • You will be a team player, with a positive ‘can-do’ attitude and be able to engage effectively with a wide range of stakeholders to effectively analyse business processes, then develop and deliver solutions that meet the business needs. You will need to demonstrate experience working within a fast paced HRIS or similar environment, managing demanding and multiple projects, even conflicting deadlines whilst maintaining excellent attention to detail and accuracy.
  • Key Role Responsibilities:

    • Providing support to users across the business responsible for the day to day running of our HRIS and you will be the initial liaison with Resource Link (NGA) software provider as system administrator/expert
    • Coordinating and implementing best practice improvements within the HRIS
    • Implementing and configuring the Resource Link (NGA) modules in line with the organisations requirements
    • Preparing/implementing the roll out from a technical point of view of system upgrades, as well as offering training across the business
    • Providing system and project support to both the HR and Payroll teams
    • Maintaining appropriate access levels for system users in line with GDPR requirements
    • Delivering core cyclical and ad hoc HR and payroll reports
    • Providing accurate data in a consistent format
    • Working with the HR and Payroll teams to improved data quality in HRIS
    • Identifying/escalating more serious data issues to the Head of HR and Head of Digital
    • Taking responsibility for reviewing and developing efficient solutions to reporting requirements
    • Providing timely and accurate data to support on-going or ad hoc HR and Payroll projects
    • Working with HRIS team in developing and scheduling standard reports for ongoing needs
    • Maintains data integrity in system by running queries, analysing and correcting the data as needed
    • Performs analysis of HRIS systems by researching and identifying the root cause for potential data problems such as system limitations or design, user error or lack of standard procedures to recommend and make improvements.

    The closing date for receipt of your completed application is 12 noon on Monday 21st January 2019. Interviews are scheduled to take place at FSC Head Office on Monday 28th January 2019.

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