Personal Assistant (PA)
Up to GBP25K pro rata
Fixed term contract for 7 months - could be extended.
Reports directly to Group Managing Director with the primary objective being to assist the 3 Group Board Directors in the day to day administrative functions & technical operations. This role encompasses liaising with both internal and external stakeholders to ensure the Directors are represented in a professional and efficient manner.
Diary management, arranging internal and external meetings, ensuring personal and professional time synchronisation where required.
Managing travel and accommodation arrangements.
Organising Social & Charity events.
Prioritising work load to ensure efficient time management
Compiling & distributing board meeting & CVR schedules
Directors personal management when requested
Managing recruitment process via agencies, organising shortlists, interviews & offer packs
Maintaining personnel records
Update policy / distribute
Organise 3 month reviews
Maintain fixed term employees schedule
Compile New starter packs & manage new starter Induction process to ensure professional experience
Recruitment Agency Management
Manage Employee benefits - Perkbox
Manage Car Fleet & Insurances
Manage Graduate CITB Rebates
Maintain absence management schedule (U/S)
Maintain Annual leave system (U/S)
Distribute I.T, mobile phones, & mobile Wi-Fi hardware and maintain the Inventory Schedule
Union Square Administration [U/S]
Update Company Website / LinkedIn page
Client/Third Party Focus:
Liaise on a day to day basis with Clients and/or parties external to the Group as required to represent the Directors
Maintain a positive, friendly, efficient professional relationship with Clients and external parties.
Experience of using MS office and Outlook.
Highly organised and efficient, able to multi-task.
High level of communication skills with internal and external departments
25 days holiday - pro rata
Extended contract if employee does not return to work
Healthcare after probation
Plus many more