Personal Assistant (PA)

Recruiter
Recruitment Pursuits Ltd
Location
Warwick
Salary
25000.00 GBP Annual + 00
Posted
04 Jan 2019
Closes
01 Feb 2019
Job Type
Graduate
Contract Type
Permanent

Personal Assistant
Warwick
Up to GBP25K pro rata
Fixed term contract for 7 months - could be extended.

Reports directly to Group Managing Director with the primary objective being to assist the 3 Group Board Directors in the day to day administrative functions & technical operations. This role encompasses liaising with both internal and external stakeholders to ensure the Directors are represented in a professional and efficient manner.

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Accountabilities General:


Diary management, arranging internal and external meetings, ensuring personal and professional time synchronisation where required.

Managing travel and accommodation arrangements.

Organising Social & Charity events.

Prioritising work load to ensure efficient time management

Compiling & distributing board meeting & CVR schedules

Directors personal management when requested

Flat management

HR Admin:

Managing recruitment process via agencies, organising shortlists, interviews & offer packs

Maintaining personnel records

Update policy / distribute

Organise 3 month reviews

Maintain fixed term employees schedule

Compile New starter packs & manage new starter Induction process to ensure professional experience

Recruitment Agency Management

Manage Employee benefits - Perkbox

Manage Car Fleet & Insurances

Manage Graduate CITB Rebates

Maintain absence management schedule (U/S)

Maintain Annual leave system (U/S)

I.T Management:

Distribute I.T, mobile phones, & mobile Wi-Fi hardware and maintain the Inventory Schedule

Union Square Administration [U/S]

Update Company Website / LinkedIn page

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Client/Third Party Focus:

Liaise on a day to day basis with Clients and/or parties external to the Group as required to represent the Directors

Maintain a positive, friendly, efficient professional relationship with Clients and external parties.

Essential Experience:

Experience of using MS office and Outlook.

Highly organised and efficient, able to multi-task.

High level of communication skills with internal and external departments

Benefits:

25 days holiday - pro rata

Extended contract if employee does not return to work

Pension

Healthcare after probation

Perkbox benefits

Plus many more