Purchasing Administrator

SF Group
22000.00 GBP Annual
31 May 2018
27 Jun 2018
Job Type
Contract Type

SF Group are currently recruiting for a global business based in Alcester for a Purchasing Administrator on a permanent basis. Great starting salary and a global presence this would be an ideal opportunity for someone looking for development and long term prospects.

General Function:
Reporting to the Materials Manager you will be responsible for general administration and for the creation and maintenance of Master Data relating to New Creations, Change Requests and Label Design. You will be responsible for ensuring the printing of DHR's etc. in support of Kit production is done in a timely fashion. You will be responsible for supporting the purchasing of indirect/MRO materials. You will work closely with associates from other departments to ensure that information requests and master data changes are processed effectively and efficiently. You will be responsible for maintaining effective and efficient communication with both internal and external customer, as required.

Key Tasks:

General administration duties within the Operations Department to include but not exhaustive of:

  • Printing DHR's in line with the Production Schedule
  • New Creations & New part Creations in IFS (Inventory, Sales Purchase Part data) based on customer Service/Sales requests
  • Creating and amending Build Instructions
  • Changes - Product Structure and Routing based on Customer Service/Sales requests
  • Adding Standard Times data to Schedules, DHR and packaging instructions
  • Reserving DC Customer Order Requirements and creating Delivery Notes at site 2051
  • Suggesting alternative products based on experience due to part availability, etc. (Advising Customer Services, Sales, Country Managers etc; as and when required)
  • Creation and Maintenance of Product Labelling (EG Finished Goods labels in Prisym or IFS)
  • Providing and publishing relevant metrics to the business on a monthly basis
  • Responsible for the Purchasing of Indirect materials and placing purchase orders for MRO materials
  • Responsible for chasing outstanding orders with suppliers and investigating invoice discrepancies
  • Ensure new Direct parts are created with correct master data as required
  • Ensure parcels etc. are shipped as and when required by respective courier e.g. (FEDed, UPS, etc.)
  • Backup for the Samples Coordinator
  • Support for shipments interface, schedule and pre-advice as required
  • Support and uphold the core values
  • Any other reasonable request required by the business

Position Requirements:

  • Knowledge of IFS would be an advantage
  • Proficient with Microsoft applications (Excel, Word, Lotus Notes)
  • Good interpersonal and written communication skills
  • Good organisational skills
  • Keen to participate in self development programmes
  • Adhere to and maintain the company's Health and Safety policy
  • Works within the Corporate and Site policies, procedures and SOPs