Accounts Payable Clerk

Anglo Technical Recruitment Ltd
£18000 - £20000/annum
18 May 2018
17 Jun 2018
Contract Type
Full Time
The Role: To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.

Key Responsibilities:
Sorting post, dealing with exceptions and any urgent requests, particularly on stop accounts
Register Purchase Ledger and Sub contract invoices & credits daily
Overhead invoices registered and forwarded for authorisation, ensure these are then processed & matched to a GRN (residual match) in time for their payment run
Query resolution monitoring and control
Supplier reconciliation (to receive in excel format) to be performed in line with KPI’s
Chase any missing invoices or credits with vendor and request a copy Accounts Payable Journals – to correct errors etc.
Prioritise and deal immediately with any Over-due letters/7 day notice letters etc.
Check and authorise payment proposal print, raise journals to correct any errors
Vendor master file set up & maintenance checking all details are up to date with correct name, address and bank details
Ensuring the supplier email address recorded in the system is up to date and correct.
Work with Cost clerks, QS’s, procurement and suppliers to ensure audit/process compliance and identify opportunities for improvement
Creating/reviewing SOP’s for your process
Working to agreed performance standards/targets
Run, check and authorise payment proposal print, once authorised by Manager execute for payment & pass to Treasury
Providing remittance information to vendors as & when required
Contribute to the improvement of processes
Understand and respond to the needs of Vendors, team members, colleagues and managers
Raise issues and concerns constructively and offer solutions

Key measures & targets:
No of invoices/credits registered against daily/monthly targets
Accuracy of data entered – error rate
Monthly Supplier Reconciliations – set against KPI No accounts on stop
No of queries not resolved within a timely period
Monthly reporting & KPI’s No of invoices not registered at month end

Key relationships:
Accounts Payable Team
Transactions Manager
Finance Team
Cost Clerks
Quantity Surveyors
Internal and External customers

Person Specification: The successful candidate is likely to meet all of the following criteria:

Strong IT skills including MS Office (Excel, Word)
Strong verbal and written communication skills
Ability to produce accurate, relevant information in a timely manner
Work well with other colleagues
Confident working with all levels of the business
High level of professionalism
Proactive in problem solving
Adapts well working on their own or in a team environment
The ability to work under pressure and to deadlines is required