Administration Assistant

Oakland International
Holberrow Green
06 May 2018
02 Jun 2018
Contract Type
Full Time

Administration Assistant

Location: Redditch, Worcestershire

Salary: £21,000 per annum (full time equivalent)

Shift: Monday – Friday 0900 - 1500

Hours per Week: 25 hours

Purpose of the Administration Assistant:

To provide general administrative support to the Executive Assistant, Commercial Director and Chief Operating Officer under supervisor from the Executive Assistant.

Key Tasks / Responsibilities of the Administration Assistant:

Principle Accountabilities & Objectives;

  • Answer telephones promptly and use good judgement to distribute messages in a timely manner
  • To include mailing, scanning and copying for management
  • Maintain electronic and hard copy filing systems
  • Manage calendars for all room bookings
  • Manage pool car bookings
  • Maintain car schedules, arrange servicing, MOT and tax renewals, liaise with insurance providers on overseas trips
  • Organise refreshments/ buffet bookings for meetings
  • Co-ordinate all travel arrangements for directors, to include hotels, flights and rail
  • Co-ordinate log of all customer visits both off site and on site by liaising with Commercial team
  • Completion of monthly expenses claims
  • Raising purchase orders via the Concur system
  • Maintain holiday records for directors and their teams
  • Resolve office related malfunctions i.e. photocopier
  • Provide annual leave cover on the main reception desk
  • Provide cover for any absences of the Executive Assistant
  • Exhibition registrations
  • Assist in resolving any administrative problems
  • Run errands to post office
  • Conference call management and communication
  • Project team support
  • Email management and support as required
  • Maintain office supplies
  • Responsible for keeping inventory of all site keys

People/Personal Management;

  • Create, maintain and build effective working relationship with peers and work colleagues, both within the department and throughout the company and build rapport with external suppliers and customers
  • Ensure the department operates professionally
  • Ensure complete confidentiality at all times

Information Management;

  • Accurately record and store information
  • Contribute to discussions to solve problems and make decisions

If you feel that you meet the above criteria of this Administration Assistant role then please apply now!

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