Payroll Clerk

West Mercia Police
£19521 - £21618/annum
13 Mar 2018
14 Apr 2018
Contract Type
Full Time
Payroll Clerk

Hindlip, Worcestershire

Fixed Term for 12 months

Full Time

The closing date for this post is 12 noon on Monday 26th March 2018

Interviews will be held on Wednesday 11th April 2018

A strategic alliance has been formed between Warwickshire Police and West Mercia Police in order to enable both forces to meet the challenge of reducing policing budgets. By working more closely together the forces will benefit from greater operational and organisational resilience, making us the fourth largest geographic police area in England and Wales.

The main purpose of the role is to support the Senior Payroll Clerk to ensure the effective day to day operation of the Warwickshire Police and West Mercia Police payrolls to ensure that individuals are paid correctly and on time.

To provide advice on police regulations, police staff terms and conditions and HMRC PAYE tax rules.

To support the Senior payroll Clerk to meet statutory and other reporting requirements placed on the PCC and Chief Constable by other organisations including the HMRC.

Main Responsibilities:
Directly input changes within deadlines to standing data in the payroll system on receipt of appropriately authorised notification of a change, for example starters, leavers payroll variations and HMRC tax code notifications.

Directly validate and input variable data within deadlines from another source for example through self service or third party software, for example overtime, expenses, allowances and mileage.

Ensure that less frequent tasks are completed accurately and on time, for example annual increases arising from increments, pay awards, payment of compensatory grant.

Operate a series on internal controls, both pre and post data entry, to ensure the payroll is accurate and complete this will include periodic checks of standing data.

Carryout routine and non-routine manual pay calculations and adjustments to payroll calculations, which are outside the functionality of the payroll systems.

Action, on the payroll system, official notifications from other organisations for example the HMRC, LGPS Administrator or a body to which a third party deduction is paid.

Provide a timely, professional advice in response to payroll queries. Carrying out appropriate investigations to ensure individuals are paid accurately and on time.

Retrieve management information from the payroll system for use by individuals, in response to queries and to undertake force decision making.

Proactively identify and suggest changes to systems and procedures with a view to improving the payroll service and performance.

Assist with the implementation of new regulations, terms and conditions and changes to HMRC rules and explain these to staff.

Work collaboratively with colleagues in HR to engender a shared understanding of payroll requirements and ensure police officers and police staff receive a seamless service and are paid accurately and on time.

To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

GCSE Maths and English.

NVQ level 3 or studying for AAT.

How to perform pay basic calculations.

A basic understanding of Police regulations, Police Staff T&Cs, HMRC PAYE tax rules and payroll service standards.

Understanding of the functionality available from a payroll system.

Significant experience of working in a payroll office providing customer focused service.

Receiving and replying to customers queries.

Undertaking non-routine payroll investigations into individuals pay.

Working with high workloads and to tight deadlines.

Using Microsoft office products, Excel, Word and Outlook.

Ability to perform manual payroll calculations.

Numerate, highly accurate and pays attention to detail.

Good communication and interpersonal skills, verbal and written, ability to explain payroll to the non-expert.

Effective team player able to work with and influence colleagues in other professions.

Competent in the use of Microsoft Products Excel, Word and Outlook.

Flexible and able to adapt to change and identify improvements to systems.

We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.

You will be required as part of Warwickshire Police and West Mercia Police recruitment process to successfully complete vetting and credit checks