Assistant Property Management

Spear Recruitment
From £15,000 to £18,000 per annum
10 Mar 2018
24 Mar 2018
Contract Type
Full Time
Property Management Assistant / Administrator

Salary: £15,000 - 18,000 per annum

Hours of work:

Part Time - Minimum 20-30 hours per week, Monday to Saturday.
Compulsory working hours: Saturday 9am - 3pm.

Essential Requirements:

Minimum of 1 year experience within Residential Property Management.
Must hold a clean and full UK driving license and have a reliable vehicle for use during working hours (mileage paid at 35p per mile).

Main purpose of job: To assist the Property Manager with the day to day management of our full lettings portfolio.

  • To respond to, follow through and ensure completion of all reactive property maintenance.
  • Liaise with Contractors, Landlords and Tenants regarding on-going issues providing updates, assistance and resolution.
  • Arrange gas certificates, electrical certificates, pat testing and legionella risk assessments.
  • Arrange maintenance quotations and instructions to Contractors.
  • Processing of all property management related invoices.
  • Carry out periodic property inspections.
  • Carry out property inventory inspections and check out inspections.
  • Process and co-ordinate deposit repayments.
  • Carry out tenant referencing and organisation of check in appointments.
  • Produce and prepare move in packs for new tenants.
  • Provide monthly maintenance reports for the Property Manager.
  • Provide regular client updates on legislation changes and new services.
  • Arrange for property keys to be cut when required.
  • Ensure management software system is up to date.
  • Ensure compliance is met across all managed tenancies.
  • Holiday cover for Property Manager when required.
  • Cover of 24hour emergency contact for tenant emergencies.
  • All other property management and maintenance related administration.
  • Education Level GCSE / Scottish or equivalent

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