Conference Logistics Coordinator

Ortolan Connect
£29k - £32k pa
08 Mar 2018
16 Mar 2018
Contract Type
Full Time

Conference Logistics Coordinator
Birmingham (UK)
Salary: GBP 29,000 - GBP 32,000

RICS, the world's leading professional body for qualifications and standards in land, property, infrastructure and construction is looking for a Conference Logistics Coordinator to join their existing team.

Key responsibilities:

  • Venue management - securing suitable venues, negotiate competitive rates and manage venue requirements for each event
  • Conference logistics - conference administration, set up of conferences in event software, catering, preparation of conference documentation, attendance lists and badges
  • Technical production - stage sets, technical equipment and technical support for conferences
  • Speaker administration - organising speaker travel, coordinating speaker presentations and papers
  • On-site management - coordinating the conference on-site, staffing the registration desk, managing the venue, ambassador for the RICS
  • Budget management - setting budgets and delivering within agreed budget
  • Sponsorship management - ensure that all sponsor's requirements are delivered at the event.
  • Marketing - Preparing promotional content for RICS website and marketing collateral and marketing of regional dinners

Key skills:

  • Experience as a logistics / event coordinator within a commercial conference organisation
  • Strong project management skills - delivery on time and within budget
  • Customer focused, ability to build working relationships
  • Good interpersonal skills
  • Good communicator
  • Negotiation skills
  • Problem solving ability, creativity, drive and entrepreneurial spirit
  • Experience of procurement and supplier management
  • Previous experience of marketing and sponsorship also desirable
  • Willing and able to work flexible hours and travel within UK

By applying for this role, your details will be sent to Ortolan People, who are acting as consultants for the hiring company. Ortolan People are engaged to provide recruitment support in processing applications. We will endeavour to respond to all applicants within three working days. Occasionally for roles with a very high volume of applicants, this may not be possible.

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