Finance Administrator

Recruiter
Pontoon
Location
Warwick
Posted
10 Mar 2018
Closes
24 Mar 2018
Contract Type
Full Time
Finance Administrator

Warwick

Job Purpose:

To provide a high level of professional secretarial and administration support to Senior Managers and team in the department as required.

Responsibilities:

To assist in general secretarial/administrative tasks, including but not limited to:

* Building emails
* Speaking with the stakeholders
* To ensure that clients (internal and external) are dealt with efficiently and politely.
* Diary management using Outlook, in particular arranging internal meetings.
* Booking of training, conferences and seminars.
* Preparing and processing expenses and invoices.
* Organisation and storage of electronic and paper records associated with the role.
* To assist in departmental administration / secretarial tasks, including but not limited to:
* Creation of a wide range of documents including confidential information, audit files, presentations, reports, proposals, meeting agendas and other documents, using Word, Excel and PowerPoint.
* Assisting with production of papers for internal and external use (printing, photocopying and binding).
* Undertaking a number of key administrative functions on behalf of the media relations team including:
* Development and maintenance of a PR Calendar

Requirements;

The successful candidate should be organised, efficient and capable of working to instructions with minimum supervision. They will also have:

* Previous experience of performing a Senior Administration / PA role within a large global organisation and working with senior level stakeholders.
* Proven administrative, secretarial, document production and PA experience, along with advanced knowledge of MS Office packages, especially Word, Power Point and Excel.

In addition to these attributes they must have:

* Ability to work to tight deadlines, prioritising tasks accordingly.
* Focus on delivery and execution.
* Extensive diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.
* Strong project management skills, supporting effective tracking of tasks through to successful completion.
* Excellent organisational skills in order to support the effective storage of electronic and paper records associated with the role.
* Demonstrate sound judgement and good decision making when dealing with problems – able to solve challenging problems.
* Proactive and enthusiastic approach to work.
* Strong communication skills (both written and verbal) and strong interpersonal skills.
* Proven experience of successfully managing internal and external stakeholders both by telephone and face to face, including leveraging influencing skills to achieve role objectives.
* Operate effectively and collaboratively as part of a wider team of assistants
* Proactive in building and maintaining strong working relationships that support effective completion of role.
* Seen as approachable and helpful

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