Project & Billing Administrator

Repl Group Worldwide Limited
Competitive + Benefits
11 Aug 2017
22 Aug 2017
Contract Type
Full Time
Project and Billing Administrator (VJ1)

Henley in Arden

We only hire REmarkable peoPLe - are you remarkable?

REPL Group delivers technology and management solutions to transform customer experience, business operations, efficiency and performance and deliver innovative, powerful and affordable technology solutions. Working across retail, supply chain, manufacturing and beyond our focus ranges from workforce management, warehouse management and back office systems to in-store digital and mobile solutions.

We are looking to hire a Project and Billing Administrator to work at our Head Office based in Henley in Arden. This role will play an integral part in supporting our established accounts team. You'll be taking responsibility for managing our billing process at project level and day to day financial administrative needs. The ideal candidate will have accounting/billing and receivables experience, show a high level of attention to detail, have excellent communication skills and be able to prioritise work to meet deadlines. Ultimately, you'll be accountable to the Management Accountant but working very much in a team focussed environment for a friendly and progressive business.

Key tasks will include:

- Ensuring consistent and timely billing and financial reporting at project level
- Ownership of the billing cycle and the issue of invoices to customers via various channels (email/portal/post etc)
- Handling billing queries from customers
- Maintaining customer/project billing records including contract and change requests
- Creating and maintaining project/resource assignment within the accounting system
- Distribution of weekly utilisation reports, project time reports
- Chasing open and unapproved time within the Timesheet system
- Distribution of project burn rate reports for time and expenses


- Proficiency in MS Office (ideally advanced Excel)
- Excellent organisational and multi-tasking skills due to the volume of project and resource assignments
- Strong communication skills
- Reliability and strong work ethic/ detail orientated
- Ability to work well with others under deadline situations and be able to respond to changing priorities
- Ability to work independently, take initiative, set priorities and own project billing to completion
- Accounting/billing & receivables experience

Desirable skills

- Knowledge of Microsoft Navision and Concur
- Knowledge of project structure in client/consulting business environment
- Knowledge of contract terms including billed day rates, capped, milestones and how they are applied in the billing process

Visit our website to find out more about us.

The closing date for applications is 8th September 2017 so if you would like to join an exciting, fast-paced business, click on 'Apply' to send your CV to our recruitment team telling us why you are 'remarkable'.