HR Administrator

GVA Grimley Limited
£Competitive plus aligned benefits
10 Aug 2017
31 Aug 2017
Contract Type
Full Time
Overall Purpose of Job

Working alongside the HR Team to provide administrative and general HR support as well as an efficient and effective recruitment service to the business.

Key Relationships:

- All employees
- HR Team (HR Managers and Advisors)
- Line Managers
- Payroll
- IT
- Finance
- External Clients (i.e. Employers, Agencies, Financial Institutes)

Main Duties, Responsibilities & Accountabilities

Your responsibilities will include, but are not limited to:

- Manage personnel (paper and electronic) files ensuring all employment data is up to date, correct and comply with the Data Protection Act.
- Ensure all relevant employee background checks including criminal record checks are carried out fully and in a timely manner.
- Update the HR New Starter Tracking Sheet ensuring all forms and background checks are recorded accurately and on time notifying the HR Advisors when all checks are complete.
- Manage the absence recording system including sickness, unpaid leave, annual leave, maternity, paternity, adoption and parental leave and notify HR Advisors when trigger points have been reached.
- Generate all standard letters and relevant paperwork relating to all HR related administration.
- Supports Graduate Recruitment team with Administrative processes, interview confirmations and general graduate queries
- Follow up queries to ensure resolution of problems relating to incomplete, in-accurate or missing personnel documentation.
- Manage the leaver administration process ensuring relevant departments are notified and all paperwork is completed and returned to the HR in a timely manner.
- Maintain and update the HRIS system with employee changes.
- Provide HR support and advice to employees and line managers received through the HR Helpdesk, assisting with the interpretation of HR policies and procedures as governed by FAQs, templates, and guidelines for standard procedures.
- Contribute to the development and improvements of HR administrative process and procedure.
- Deliver HR service which complies with all applicable regulations, laws and employment standards.
- Maintain strong connections with other HR colleagues to share best practices.

Desired Knowledge, Skills and Experience

- Experience in a HR environment is essential
- Intermediate - Advanced IT: Outlook, Word and Excel
- Professional and confident communicator with a wide range of individuals in a diverse environment; face to face, over the phone and in writing (including formal and informal reports)
- Working with HR data systems, inputting data and maintaining systems
- Excellent organisational and time management skills with the ability to plan ahead whilst still being able adjust to constantly changing work priorities knowing the difference between important and urgent.
- Experience of delivering in line with Service Level Agreements
- Ability to maintain high accuracy and work quality standards to support to the HR team and both internal and external customers.
- Maintain confidentiality of information, written or spoken, with regards to all employee matters
- Appreciates that projects need to be completed, methodical approach with an ability to work under pressure
- Uses own initiative and can work independently
- Uses judgement to know when to ask for help and guidance

We are an equal opportunities employer

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