Office Co Ordinator

First Personnel
10.75 GBP Hourly
10 Aug 2017
30 Aug 2017
Contract Type

We are currently recruiting for an office coordinator for our client based in the Redditch area.

This position is to start mid August and is a 7 month contract maternity cover, experience of arranging international travel.

Hours of work are:

Monday to Thursday 9:00am - 5:00pm

Friday: 8:30am - 3:00pm

For this position you will need:

  • GCSE or equivalent in English and Maths
  • Proficient in Microsoft office (Word, Excel, PowerPoint, etc.)
  • Experience of providing administrative / secretarial support to senior employee
  • Excellent verbal, written and telephone skills
  • Ability to handle and store data
  • Strong organisational skills
  • Be able to work on own initiative
  • Ability to work unsupervised.

Duties will include:

  • Organise global travel via the appointed travel agent, to include flights, hotel accommodation, transportation and visas
  • Organise meetings and other events, both in house and externally, including attendees travel arrangements, venue, equipment and refreshments
  • Provide diary management support in Outlook
  • Provide responses to incoming communications (e.g. emails, phone calls and post) and ensure matters are routed appropriately
  • Generate and modify documents utilising standard IT packages e.g. letters, memos, presentations, spreadsheets
  • Provide out of hours support to team members as and when required (in respect of travel)
  • Manage central purchase requisitions and purchase orders
  • Administer expense claims
  • Maintain holiday planner and sickness records for team
  • Prepare, distribute and display weekly team movements chart
  • Manage records of short term overseas business visitors for Global Mobility
  • Manage the mobile telephone contracts for the team; ensure everyone is on best value tariff, review bills
  • Manage Group Safety training for team members
  • Filing and photocopying, collecting and distributing post
  • Manage stock of stationery and organise business cards
  • Support functional project work as required
  • Organise team events and placements for team building and charity awareness
  • Provide support to Finance Department.

If you would like to apply for this position please submit your CV by clicking 'Apply' below.

Please note, if you do not get a response within 5 working days your application has been unsuccessful on this occasion. However, we will keep your CV on file for future positions.