Accounts Payable Assistant - Part Time

Reed Accountancy
£8,000 per annum
04 Aug 2017
26 Aug 2017
Contract Type
Full Time
Accounts Payable Assistant - Central Birmingham - Part Time - £8000 - £15000 - Permanent

My Client, a recognised brand within the legal sector require a part time Accounts Payable Assistant.

Working as part of the Finance Team and assisting the Accounts Payable Manager/Expenses Supervisor with key elements of this role including control of the purchase ledger, maintenance of supplier accounts, to record and process all supplier invoices, assisting the billing team with recharges and assisting the finance team with ad hoc duties. Managing the nominal ledger section of the purchase ledger system.

2 or 3 days a week (job share)

Main duties and responsibilities

Ensuring all invoices are promptly logged on receipt and duly authorised prior to processing

Ensuring compliance with VAT regulations

Correct allocation of expenses to budget holders

Input of all invoices with particular attention being given to narratives (for analysis and reporting purposes)

Close liaison with cashiers to ensure prompt payment of disbursements in accordance with the Solicitors Accounts Rules

Maintenance of all static data (supplier addresses, payment terms, etc.)

Liaison with suppliers

Reconciliation of supplier statements and monthly reconciliations.

Processing of payment schedules and arranging cheques or BACS to suppliers for invoices which are due for payment, making sure that accounts and the supplier accounts reconcile

Filing and archiving of all nominal invoices

Post disbursement costs onto the sales ledger (e.g. searches, copying, faxes etc.)

Assist with client and matter housekeeping

Ad hoc duties as required

Checking and reimbursing employee expense claims

Professional Disbursement

Paying all Experts and Counsels fees required under SAR rules, checking and reconciling new invoices or fee notes, posting incoming invoices and Fee notes

Ensuring that all Fee Notes are billed promptly

Dealing with Pending VAT, ensuring receipted fee notes are received and that VAT is claimed correctly each quarter

Liaising with the suppliers and staff to answer any queries

Office Journals

Purchase Ledger

Dealing with nominal ledger section of the purchase ledger, checking and authorising supplier invoices, posting these to the purchase ledger system and arranging payment on the accounts

Checking staff expenses, ensuring the correct account codes are used. That receipts are provide as back up and the expense has been authorised correctly

Staff Expenses must be reconciled and submitted to payroll for the deadline

Liaising with the suppliers and staff to answer any queries

Dealing with Travel Accounts, checking and authorising supplier invoices, posting these to the purchase ledger system and arranging payment on the accounts ( these include travel accounts for all UK Offices )

Dealing with standing order payments, instructing the bank checking and posting all payments including all credit card statements

Dealing with suppliers ensuring that the correct authorisation has been obtain by Line Managers and invoice are posted correctly

Process and pay metastorm expense claims.

Relevant Experience

Basic bookkeeping knowledge essential

Working knowledge of Solicitors Accounts Rules preferred but not essential

Experience in dealing with volumes of transaction processing

Key Skills

Thorough approach to complying with processes and authorisations

Proven ability to work within a busy environment and meet frequent deadlines

IT literate with a knowledge of CMS Open and Excel preferred

Accuracy and attention to detail

Good communication skills (written & oral)

Able to supervise staff

Personal Qualities / Behaviours

Excellent team player

Organised and methodical

Ability to use own initiative

Good at forming relationships with people at all levels and departments in the Firm

Positive and pro-active approach

To apply, send your CV and details of your salary expectations to or telephone 0121 237 8800 for further information.

Reed Specialist Recruitment Limited is an employment agency and employment business