Office Administrator

Office Angels
£15,000 per annum
02 Aug 2017
24 Aug 2017
Contract Type
Full Time

Job Role: Office Administrator

Salary: £15,000 - 15,000

Job Type: permanent Monday - Friday 8:30am - 17:00pm

Location: Halesowen

Office Angels are currently working with an new client who is looking for a Office Administrator, to join their team on a permanent basis. The main duties of a office administrator will be day to day administration tasks within the office are completed fully and in line with any KPI/performance expectations. To support other office functions, the operation as a whole and branch queries as they arise throughout the day.

Office Administrator Duties;

  • Acting on the line managers instructions, in assisting with the daily tasks and ensuring all daily work targets are met
  • Run all necessary reports as required such as outstanding sales orders, release of sales invoices and pick ticket exceptions
  • Answering the telephones in an appropriate manner and dealing with or redirecting all such telephone queries
  • Complete all credit control tasks, logging claims raising journals for misroutes and pick errors, raise credits on weekly/fortnightly routine and match confirmed GRN's for credit
  • Respond to the office email queries, due dates, order cancellations, stock enquiries, order problems, etc
  • Issue Sales statements to customers as required, chase outstanding payments, charge down stock cleanse, rework and house accounts accordingly
  • Raise sales orders for specials and release pick tickets accordingly, liaise with warehouse to ensure specials are picked appropriately
  • Raise general sales orders for stock allocations and branch requests.
  • Match invoices to GRN's, raise discrepancy forms where required, authorise on access and file paperwork accordingly
  • Confirm journals on all intercompany deliveries, follow up and discrepancies with additional GRN, contact branch and log discrepancy following up any dispute
  • Deal with any pricing queries by logging the query, issue to branch and follow up if any dispute is made
  • Complete all functions on staff sales, raising pick tickets on branches if appropriate, release and issue invoice to staff member, taking and logging payments, entering on access and balancing bank monies
  • Assist in other departments as and where possible

Office Administrator skills;

  • Excellent telephone manner
  • Able to multitask
  • Excellent communication
  • Must be available immediately

If you have not heard from Office Angels within 5 working days please assume you have been unsuccessful on this occasion

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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