Office Angels
£23,000 per annum
02 Aug 2017
19 Aug 2017
Contract Type
Full Time

Job role: Administrator

Salary: £23,000 - £26,000

Job Type: Permanent, full time

Location: Birmingham

My client has a vacancy based in Birmingham City Centre for an experienced Administrator to strengthen the office support functions and the company continues to grow. The successful Administrator will have a wide remit supporting the teams.

The main role and responsibilities of a the Administrator will include, but not limited to;

  • Creating new job numbers and project folders
  • Managing Post and Petty Cash
  • Answering phones, on-hold audio messaging, call forwarding
  • Copy typing and dictation
  • Stationary, Kitchen and Office Supplies
  • Landlord liaison
  • Booking staff travel, staff training, conferences, social events
  • Booking and renewing company subscriptions
  • Meeting and greeting visitors

Financial Management duties:

  • Raising and issuing client invoices
  • Chasing outstanding invoices
  • Keeping invoice applications up-to-date
  • Updating invoice tracker and sending various reports to Directors
  • Chasing purchase orders from clients
  • Banking cheques as and when required
  • Keeping Xero updated/reconciled daily and quarterly VAT returns done
  • Liaising with Accountant on a monthly basis regarding salary runs
  • Liaising with Company Pension provider regarding scheduled payments
  • Scheduling salary BACS payments and issuing of payslips electronically
  • Raising and paying Directors mileage/expenses on a monthly basis
  • Paying employee mileage/expenses on a monthly basis
  • Settling supplier invoices on a monthly basis
  • Making sure HMRC liabilities are paid - VAT, PAYE & NI, Corp Tax etc

Human Resources duties:

  • Maintaining Job Descriptions and Person Specifications
  • Maintaining list of candidates; arranging interviews, feedback, offers and employment contracts
  • Assurance checking on IT based annual leave booking system
  • Management of appraisal system
  • Management of team skills and experience database

Marketing & Sales duties:

  • Preparation and collation of proposal documents, tenders and presentations for new commissions, developing internal systems, procedures and knowledge to simplify bidding process
  • Development and maintenance of marketing material to support ongoing and planned marketing activities, e.g. generating new marketing material, capability statements, B2B presentations. This will also involve liaising graphic design and printing services - although personal flare in these areas is also encouraged!
  • Support in developing e-marketing campaigns where required, including follow up and contact with people who have shown interest.

Key Skills and Experience forthe Administrator:

  • Able to work in a demanding and multitasking environment
  • A creative flare is desirable
  • Ideally from a construction consultancy background
  • Team player
  • Pro-active
  • Forward planning
  • Attention to detail
  • Excellent communicator
  • IT literate - MS Office (Word, Excel, PowerPoint)

Monday - Friday 8.30am - 5.00pm

If you have not heard from Office Angels within 5 working days please assume you have been unsuccessful on this occasion.

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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