Estate Agency- Document Controller/Clerical Specialist- Stratford

AMR West of England
From £20,000 to £20,000 per annum
28 Jul 2017
24 Aug 2017
Contract Type
Full Time
A prestigious family focused firm based close to Stratford upon Avon are seeking a talented and highly competent Document Controller/Clerical Specialist to join their expanding team.
Document Controller/Clerical Specialist
The purpose of the post is to provide effective document control and administrative support to our clients consultants and trainers at all levels including management. Including the following: - Processing Incoming Tender Documents including Specifications, Drawings, Method Statements, Health & Safety Plans and other related documents. - Entering all documents within the Document Control System (DCS) - Assist Consultants in the compilation and issue of Documents, enquiries, chasing and logging and filing F10 forms and associated H&S documentation with HSE. - Creating all appropriate issue documents (hard copy and electronic Version for DCS) - Monitor dedicated account for Health and Safety Training. - Setup and monitor dedicated account for Tender information and associated document control including distributing and filing of associated information. - Maintaining Registers and Schedules for Consultants and Tenders - Be responsible for Document and Drawing Control.- Ensure good relationships with contractors especially those producing drawings and ensuring that there is no shortfall in document delivery. - Manage and compile documents in readiness for tender/client files. Upload submission documents to the relevant website portal. - General secretarial/administrative duties including processing incoming and outgoing post, booking buffet and meeting rooms for in house training days. - Prepare delegate packs for training courses. - Issue training certificates and maintain records of training. - Co-ordinating diaries for on and off-site training days and travel for consultants UK wide. - Support in the creation and enhancement of in house CRM system. - Assist with the effective running of the Quality, Health, Safety and Environment Corporate management (QHSE) including support of consultants with accident and incident investigations, new employee QHSE inductions, - Support reception within office during peak times/absences related to holidays/sickness/lunch break. Answering and transferring call promptly and taking detailed messages if required. - An awareness of the CDM Regulations. - Ordering, use and maintenance of appropriate Personal Protective Equipment (PPE)- Assist and help to deliver improved procedures and business performance - Updating and monitoring professional accreditations and supporting the future aspirations to become ISO qualified. - Engage in any other reasonable activity as requested by the Management.
Key Skills and Experience
- Initiative?. You will be setting up a new tender and supporting a new CRM system for the organisation and co-ordinate and be responsible to applying for and winning tenders for new opportunities for the Health and Safety and Property Team. - Good attention for detail to check for anomalies in revision sequencing number and/or description. - Programme Experience Ensure the efficient and timely flow of information from Consultants through to Clients and ensure clear programming for Bid Teams. - Business Development Have an awareness of sales support for new and prospective clients. - Can do! ?You will be able to work collaboratively and efficiently with colleagues within your team. -Demonstrate a “can do” attitude and flexible approach to work. - Good IT skills ideally G Suite packages (e.g gmail, slides, sheets, hangouts and docs) and/or Microsoft Package. Good typing speed. - Want to learn and to engage in opportunities presented to improve personal professional development - Want to make a difference?Suggest and contribute to improved work practices and make a difference to our aspiration to grow the firm from strength to strength.
Benefits to include:
·Dress down Friday·Bring your dog to work·Perkbox·A yearly team away day ·Christmas party·Pension with Legal and General·Flexi hours with start times between 8am and 10 am or with Finish times 4pm and 6pm·RICS fees paid for·Extensive Training available in terms of First Aid and H&S Training in house. ·Willing to fund relevant training courses
For further information on this fantastic and rare opportunity to join a family focused and personable firm please do not hesitate to contact us at any time.

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