Assistant to PA - Solihull

Recruiter
Katie Bard
Location
Dickens Heath
Salary
£18,000 per annum
Posted
31 Jul 2017
Closes
17 Sep 2017
Contract Type
Full Time

Our client based in Birmingham are looking to recruit an Assistant to PA to work within the busy offices based near Solihull. Working in a lovely, warm and friendly team environment you will be providing essential support to the PA and wider office. This busy and varied role will entail:
Answer incoming telephone calls and deal with messages in an efficient and professional manner

  • Manage the meeting room calendar scheduling meetings, organising lunch and refreshments and clearing rooms after use
  • Manage incoming and outgoing post on a daily basis, arranging couriers and taking post to the post box/office (as required)
  • Maintain adequate stock levels of stationery, print supplies, refreshments, cleaning materials and other consumables.
  • Scanning and photocopying documents as required
  • Format, quality check and print technical documents and reports in accordance with corporate styles
  • Transcribe minutes from audio
  • Add/amend records on the contact database, researching information as required
  • Checking monthly expense claims
  • Booking travel and accommodation for staff as required
  • Organise and maintain effective filing/storage/retrieval systems in accordance with company procedures

Applicants must have previous office based experience, strong IT and a good level of education.

Katie Bard is acting as an agency and is an equal opportunities employer